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Add e-discovery, archiving and information governance to Google Apps for Business with Google Apps Vault.

Longstone IT can help your company to plan and implement Google Apps Vault; an optional add-on service for Google Apps for Business. Google Apps Vault allows you to reduce risk and costs associated with litigation and compliance audits. For an additional £33/user/year, you can add capabilities that help your business be prepared for these situations.

Google Apps Vault supports:

  • Email and chat archiving

    Your email and chat messages are archived and retained according to your policies, preventing inadvertent deletions. A single archive for email and chat messages where the data is managed in-place. Governance policies are applied directly to the data store, eliminating the need to duplicate data in a separate archive which helps reduce the risks associated with data movement and spoliation. A robust audit trail provides complete visibility across the archive.

  • Retention policies and legal hold

    Email and chat retention policies allow businesses to define standard retention policies for Gmail and chat messages. Once a message reaches the end of the retention period, disposition is automatic to ensure compliance with retention policies. The automated process ensures that no data subject to a legal hold is deleted and reduces the risks of spoliation and non-compliance. Message holds help ensure that email and chat messages can be preserved beyond their standard retention period for a legal matter or an investigation. Email and chat messages can’t be deleted by users when they’re placed on hold.

  • E-discovery

    Be prepared for litigation and compliance audits with powerful search tools that help you find and retrieve relevant email and chat messages. eDiscovery tools allow authorised users to search through the archive for data that may be relevant to a specific matter or investigation. Google search algorithms can search domain-wide, across large amounts of email in the archive and return results quickly. From the search results, authorised users can define and manage collections of message search results and collaborate with others to manage them. Email can be exported from the archive for further review and processing.

  • Export

    Export specific email and chat messages to standard formats for additional processing and review.

  • Audits

    Run reports on user activity and actions in the archive. Searches, message views, exports and more are shown.

Longstone IT offers fixed price migration packages for most scenarios.

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